Executive Program Assistant

United People Global is hiring for an Executive Program Assistant to work on our global initiatives as part of contributing to our mission to build a world with people empowered.

This position involves working exclusively with Konseye: The Mentorship Network, an initiative supported by the UPG Community (www.konseye.org). The successful candidate will report directly to the Founder and Executive Director of Konseye: The Mentorship Network. We welcome candidates who meet the qualification requirements and are:

  • comfortable working in a start-up.
  • go-getters and self-motivators.
  • Collaborative and team-focused.
  • performance and result oriented.
  • driven by curiosity, creativity, and a deep desire to help others.

This role comes with the following benefits:

  • The role is paid.
  • Professional growth: add experiences and exposure to your CV that strengthens your professional profile in your chosen domain.
  • Network: strengthen your professional and personal networks – be part of an international network and a community that spans across world regions.
  • Purpose: there is the possibility to lead or participate in activities that are meaningful to you.
  • Remote working.
  • Flexible working hours.
  • A diverse range of professional and functional experiences.
  • Additional benefits are shared with the successful candidate.

Job Description

The Executive Program Assistant will support the organization’s Founder and Executive Director in her functions including carrying out high-level program development, communication, content-creation, management, and organizational leadership.

This entry-level position is offered for individuals with at least 1 year’s professional experience and an interest in mentorship, entrepreneurship, and non-profit organizational leadership.

Major Responsibilities

  1. Program Support – Assist the Founder and Executive Director in preparing program materials, conducting research, and undertaking program activities related to Konseye: The Mentorship Network.
  2. Communications Support – Assist the Founder and Executive Director monitor, prepare and disseminate written and spoken communications across multiple media.
  3. Administrative Support – Schedule meetings, organize travel logistics, maintain the calendar, and provide related support to the Founder and Executive Director.
  4. Information Management – Help capture, process, and organize data and tasks to ensure effective management of the Founder and Executive Director’s workload.

Reporting and Authority

The Executive Program Assistant reports directly to the Founder and Executive Director. On a project-by-project basis the Executive Program Assistant may be requested to work with other senior staff. In the event of such temporary assignments the Executive Program Assistant will report to both the Founder and Executive Director and the respective task team leader.

Qualifications and Requirements

  • Bachelor’s degree. A graduate degree is an asset.
  • A minimum of one year’s experience in the administrative and/or program management field.
  • Exceptional time management and organizational skills. An excellent ability to manage several tasks simultaneously and work within tight deadlines and schedule constraints is required.
  • Excellent ability to adapt to changing work requirements and priorities.
  • Excellent written communication and presentation skills. Excellent written and oral communication skills in English required. Additional language skills in French or Spanish are an asset.
  • Strong planning, organization, coordination, management, and execution skills.
  • Ability to work in a multicultural and multinational setting.
  • Fully proficient in Microsoft Word, PowerPoint, and Excel.
  • Experience creating content across various social media (e.g., Twitter, Facebook, Instagram) and design platforms (e.g., Canva). Some knowledge and experience of basic web design is an asset.
  • Knowledge of best office practices and procedures and use of general office equipment.

Location: The role is remote.

Dates: The initial duration is 6 months for this role. Extension is possible based on performance.

Remuneration: This role is paid competitively.

Application deadline: Application is on a rolling basis until the position is filled. Apply as soon as possible.

Contract length: 6 months

Job Types: Full-time, Contract

COVID-19 considerations:
Yes. Remote Working. And social distancing and wearing masks at events that require physical presence.

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