United People Global (UPG) is recruiting Assistant to the Chair of the Board to support our growing community as part of contributing to our mission to build a world with people empowered. This role also provides administrative support to all Board Members for their activities related to the NGO: such as attending Board meetings, participating in activities of the NGO. Most of the time role is dedicated to supporting the Chairperson.
This is a role that comes with the following compensation and benefits:
- This role is paid competitively
- Professional Growth: add experiences and exposure to your CV that strengthen your professional profile in your chosen domain
- Network: strengthen your professional and personal networks: be part of an international network and a community that spans across world regions.
- Purpose: there is possibility to lead or to participate in activities that are meaningful to you.
- This is fully in-the-office role.
- Diverse range professional and functional experiences
- Additional benefits are shared with the successful candidate
The successful candidate may contribute in various ways, depending on expertise and capacity, examples include:
Position Description
- Be a first contact for people who are trying to reach the Chairperson for matters related to the NGO: responding and directing contacts as Do the same for Board Members.
- Manage calendars and make appointments on behalf of the Chairperson and the Board Members; related to the NGO’s activities
- Correspond with others on behalf of the Chairperson and Board Members
- Manage logistics and administrative tasks for the Chairperson
- Conduct Monitor relevant activities both online and offline that may be of interest to the Board and to the organisation
- Proactively make suggestions to improve efficiency and effectiveness of activities
- Support the Chairperson with projects, including activities that may not be related to the NGO
- Support the NGO’s activities, including those without any Board involvement
Required skills
- Outstanding organisational skills: able to stay calm and coordinate large volumes of communications and activities
- Strong communications skills in English: both verbal and in writing
- Strong interpersonal skills, especially the ability to remain professional with internal and external collaborators
- Confidante: Be able to work with sensitive material and to keep activities confidential
- Working knowledge of Microsoft Word, Powerpoint, Excel, and other productivity apps, as well as strong knowledge of how to use the internet
- Working knowledge of social media platforms: Twitter, Instagram, Facebook, Google Any other expertise / professional training is an added advantage
Minimum Qualification Requirements
- A completed undergraduate degree is required. A completed masters degree is an advantage 2+ years of prior experience as a personal or executive assistant is an advantage
- Any specific competencies, expertise or skills are an advantage
- Given the nature of some activities, an interest in the empowerment of Africans is an advantage
Important characteristics
- Be able to work independently
- Be results-oriented: always focused on achieving the objectives for any assignment Be customer-focused and always seeking to exceed expectations
- Be reliable and deliver on commitments regardless of the obstacles Be flexible: be able to adapt to changing requirements
Location: The role is based in Maputo, Mozambique. The role is Full-Time and requires the person to work from the office daily.
Dates: The initial duration is 12 months for this role. Extension is possible based on performance.
Remuneration: This role is paid competitively.
Application deadline: Application is on a rolling basis until the position is filled.
How to Apply: Please only submit an English Resume and a Motivation Letter in English using the link provided.