United People Global (UPG) is recruiting a Personal Assistant to the President to support our growing community as part of contributing to our mission to build a world with people empowered.
This is a role that comes with the following compensation and benefits:
· This role is paid competitively
· Professional Growth: add experiences and exposure to your CV that strengthen your professional profile in your chosen domain
· Network: strengthen your professional and personal networks: be part of an international network and a community that spans across world regions.
· Purpose: there is possibility to lead or to participate in activities that are meaningful to you.
· Remote working
· Flexible working hours
· Diverse range professional and functional experiences
· Additional benefits are shared with the successful candidate
The successful candidate may contribute in various ways, depending on expertise and capacity, examples include:
A. Proactively make suggestions to improve efficiency and effectiveness of the President’s activities – both personal and professional.
B. Proactively ask/research/determine the President’s success objectives and work to help the President to achieve these objectives.
C. Be a first contact for people (internal and external) who are trying to reach the President: responding and directing contacts as appropriate.
D. Manage diaries for the President. Ensuring that weeks and months are planned effectively.
E. Meetings: Help the President to prepare for meetings, including preparing “Notes” ahead of meetings, agendas and drafting minutes for meetings.
F. Proactively manage personal and professional logistics and administrative tasks for the President
G. Produce documents: presentations, briefing notes, memos, reports for or on behalf of the President
H. Conduct research. Monitor relevant activities both online and offline that may be of interest to the President and to the organisation
I. Participate in and support the organisation’s activities and objectives, proactively findings ways to contribute to success
Qualified candidates are welcome with a variety of skills. No single candidate is expected to possess all qualifications as the selected candidate brings their unique set of skills to our work.
Required Skills and Qualifications
Confidante: Be able to work with sensitive material and to keep activities confidential
Organisational and time management skills: able to stay calm and coordinate large volumes of communications and activities
Resilience: in particular, the ability to work under pressure and to tight deadlines
Self starter: the ability to work on your own initiative
Strong communications skills in English: both verbal and in writing
Strong research skills: the ability to research, digest, analyse and present material clearly and concisely
Strong interpersonal skills, ability to interact regularly with the President on both substantive matters as well as on operational and admin matters
Strong interpersonal skills, especially the ability to remain professional with internal and external collaborators
Focus: attention to detail
Working knowledge of Microsoft Word, Powerpoint, Excel, and other productivity apps, as well as strong knowledge of how to use the internet
Working knowledge of social media platforms: Twitter, Instagram, Facebook, Google
Any other expertise / professional training is an added advantage
Prior experience working as a personal assistant is a strong advantage
Previous experience in or willingness to learn about working with communities and/or the non-profit sector is an asset.
Location: The role is remote.
Dates: The initial duration is 12 months for this role. Extension is possible based on performance.
Remuneration: This role is paid competitively.
Application deadline: Application is on a rolling basis until the position is filled.
How to Apply: Please submit resume and motivation letter
Contract length: 12 months
- Remote interview process
- Social distancing guidelines in place
- Virtual meetings
- Sanitising, disinfecting, or cleaning procedures in place